A complete guide to your iLovePDF profile settings

Your iLovePDF profile isn’t just a place to plug in your name and email—it’s the hub where you control how you work with documents. Whether you're using iLovePDF as a solo freelancer or managing a team of twenty, knowing your way around the profile settings can help you work faster, smarter, and with fewer interruptions.

In this guide, we’ll walk through every part of your iLovePDF profile, from basic details to advanced signature settings. You’ll learn how to fine-tune your experience so that everything—from logging in to getting a document signed—works just the way you need it to.

Key takeaways

• Customize your profile with updated personal and business info
• Enhance account safety with two-factor authentication
• Oversee signature workflows from start to finish
• Fine-tune signature settings for greater control and security
• Monitor subscription plans, billing details, and invoice history

Profile

Your starting point for personal details, security, and team management

The Profile section is where you set the foundation for your iLovePDF account. This is where you customize your personal and business details, strengthen account security, and manage team access if you're on a Premium plan.

My account

Update essential details like your name, country, and time zone so your account works in your preferred settings. You can also:

• Edit business details such as company name, VAT ID, and address
• Change your email address
• Link social logins (Facebook or Google) for quicker access

Security

Security settings are focused on keeping your account safe. From here, you can:

• Change your password at any time
• Enable two-factor authentication (2FA) for an extra layer of protection

With 2FA turned on, you’ll need to enter a second code at login, making your account safer—even if someone has your password.

Team

If you're managing a team under a Premium plan, this section is where you control who has access to what. You can:

• Invite team members
• Assign roles and responsibilities
• Set access levels for tools like digital signatures or PDF/A conformance

This helps you create an efficient, permission-based workflow.

Activity

See a summary of your most recent actions and downloads

This section gives you a quick look at what you’ve done recently on iLovePDF. It’s especially useful for retrieving files shortly after a task is completed.

Last tasks

Here you’ll find:

• A list of your recent tasks within the past two hours
• Download links for any completed documents

Just note that files are stored temporarily here, so be sure to download them promptly as they’re deleted automatically in two hours. 

Signatures

Control everything related to signing, sending, tracking, and templates

Whether you're sending out signature requests or organizing recurring documents, the Signatures section covers all signing activities. It's designed to help you stay organized, secure, and efficient.

Overview

See a snapshot of:

• Received, sent, and signed documents
• Options to download originals, signed versions, or audit trails
• Your active digital signature and subscription settings

Sent

This is where all your outgoing signature requests live.

You can:

• View a full list of requests
• Use filters and search to quickly find specific documents

Inbox

Documents that require your action—like signing or validating—show up here. This is your personal to-do list for pending tasks.

Signed

Here’s where all your completed, signed documents are stored.

• Like other sections, search and filters make it easy to find what you need fast.

Templates

If you regularly send the same type of document for signing, this section saves you time.

You can:

• Revise and rename templates from documents with preset fields
• Reuse and update them as needed

Contacts

Keep your signing workflow smooth by organizing your collaborators.

You can:

• Manually add new contacts
• Import contact lists via CSV, Excel, or VCard files

Having contacts preloaded saves time when sharing documents.

Settings

This section gives you fine control over how signatures are requested and managed.

Set the signing order for multi-signer workflows: Specify the sequence in which recipients sign—essential when actions must follow a set order.

Customize expiration dates: Adjust default 15-day expiration to match your deadlines and ensure timely completion.

Send separate requests to each signer (Premium): Send individual copies to each signer—ideal for sensitive HR, legal, or finance workflows.

Get notified and send reminders automatically: Get alerts when someone signs and automate reminders to avoid delays.

Use legally compliant digital signatures (Premium): Ensure signatures meet standards like eIDAS, ESIGN, and UETA for legal validity.

Choose the language for notifications: Select the email language so recipients understand requirements regardless of location.

Personalize your request emails: Edit subject lines and messages to reflect your brand or clarify next steps.

Add an extra layer of verification: Use UUIDs and codes to confirm signature authenticity and prevent tampering.

Brand your emails with company details (Premium): Include your logo and company name for a professional, recognizable touch.

These settings are especially helpful for teams working on legal or high-stakes documents.

Billing

Stay on top of subscriptions, plans, and payment records

Your Billing section keeps your account running smoothly with tools for managing payments, plans, and digital resources.

Plans and packages

Here, you can:

• Review your subscription type
• Add SMS packages or digital signature credits
• Adjust the number of users in your team workspace

Business details

Keep your invoice details up to date by editing:

• Company name
• VAT ID
• State, city, address, and zip code

Invoices

This section holds your invoice history.

You can:

• View invoice status and payment method
• Download past invoices whenever needed

This makes it easy to stay organized for financial reporting or reimbursement.

Take control of your iLovePDF profile

Your profile settings aren’t just for setup—they’re tools that help you customize how you work with documents every day. Whether you're updating your info, managing a team, or securing your files, having control over your account makes a difference.

And it’s worth noting: iLovePDF isn’t just for one-off PDF edits. It’s a trusted solution used by individuals and global businesses alike—because it works simply and reliably when it matters most.

Make your settings work for you

Go to your settings